On-boarding Guide (Single)

A Step Guide to Single Registration

Important!

Registration cannot be completed without the following information:

  • Name of Legal Entity, as it appears in the Authorising or Registration database
  • Registered Address for the End User Location
  • End User Location Function(s)
  • Authorising or Registration Body for the Location and Registration ID
  • Name, Email and Business Phone for the End User Location Primary Contact
  • Name and Email for an End User Location System Contact
  • Your Software Supplier Name, Software Name and Version

Completion of fields marked * is mandatory.

STEP 1 – Accessing the SecurMed Portal

  1. Go to the SecurMed registration portal at https://www.securmed.org.uk/register/end-user-registration/
  2. Read the entire page before proceeding.
  3. Download the End User Licence Agreement (EULA) from the webpage and read it carefully before accessing or using the UKMVS.

 

When you’re ready to proceed with your registration (on-boarding), click on Click Here to Continue with Registration at the bottom of the webpage.

STEP 2 – Creating an Account

*If you already have an Account, continue to STEP 3 Sign In below.

  1. You need to create an online Account in the SecurMed system before you can Register an End User Location.
  2. Your Account can be used to register any number of End User Locations.
  3. To create your Account click the Sign In link in the menu bar of the web page.

  1. Select Register.

  1. Complete the information requested and click

  1. Complete the information to create your End User Location Profile.
  2. You should receive an email with your account details straight away.
  3. You can now proceed to the Account Sign In process outlined below.

STEP 3 – Signing In to your Account

  1. Go to the portal https://securmed-portal.microsoftcrmportals.com/
  2. Select Sign In

  1. Select Sign in from the SecurMed login page
  2. Enter your email and password and sign in.

STEP 4 – End User Location Registration (Single)

  1. Enter the details for the End User Location you are registering.
  2. The name of the Legal Entity should be as it appears in the authorising or registration database (when you created your SecurMed account).
  3. The Address should be the registered address for the location being entered.
  4. If your End User Location performs more than one function e.g. Community Pharmacy and a Wholesaler, you must register as two individual End User Locations. When you have completed your first/current registration, you can proceed with another registration.
  5. Ensure all your details are entered correctly, click on Next to save and continue.
  6. A Reference Number for your registration will be generated.

*Important – Make sure you select the correct option from the drop-down choices in the fields for Region, Function of Location and Registration Body.

  1. Your reference number is now shown at the top of the web page.
  2. Enter your End User Location Contact
  3. Enter a separate contact or mailbox to receive system messages from UKMVS e.g. system alerts, update messages.
  4. Review all the information you have entered, then click Next to save and continue.

  1. Your reference number continues to be shown at the top of the web page.
  2. Enter your Software Supplier Name, Software Name and Version.
  3. Review all the information you have entered, then click Next to save and continue.

 

  1. Your reference number continues to be shown at the top of the web page.
  2. Review the Summary of your data now being displayed on screen.
  3. Use the Previous button to return to previous pages to make any amendments.
  4. When you’re satisfied all the information is correct, click Next to save and continue to the EULA acceptance page.

  1. Your reference number continues to be shown at the top of the web page.
  2. You must accept the EULA to complete the registration process.
  3. Click the check box to confirm acceptance.
  4. Click Accept to submit your application for registration (on-boarding).

  1. Confirmation of your completed registration appears on screen, together with your reference number.
  2. You now have the opportunity to register another End User Location.
  3. If you have no further locations, you may log out of your account.
  4. You will receive further communication from SecurMed in due course – see further information below.

What Happens Next – Single Registration

  1. Your details will be checked against the Safety Features Delegated Regulation, to ensure your End User Location(s) is authorised for the dispensing and/or wholesale wholesaler of medicines.
  2. Should any issues be encountered, you will be contacted by a member of the SecurMed Customer Service team.
  3. On successful verification, your data will be uploaded to the UK MVS.
  4. The Named Person at the End User Location will be issued with the following information for each End User Location you have registered:
    •  User Name delivered by postal service;
    •  Password delivered by postal service;
    •  Software Certificate in the form of a link for you or your Software Supplier to download for use with your FMD software.
  5. The above information will be required to successfully login to the UK MVS.
  6. If you have not received this information within 15 days, please contact SecurMed UK at registration@securmed.og.uk
  7. All communications from SecurMed and from your Software Supplier should be stored in a secure and easily accessible location. These will be required for the installation of the SecurMed Security Certificate  on your FMD system.

*Important

  1. All communications from SecurMed and from your Software Supplier should be stored in a secure and easily accessible location. These will be required at a later date for registration and/or security confirmation.
  2. Standard Operating Procedures (SOPs) should be updated prior to 9th February 2019.

Standard Operating Procedure (SOP) – Single & Bulk Registration

  1. Standard Operating Procedures (SOPs) should be updated prior to 9th February 2019.
  2. Community Pharmacy SOPs should account for the following processes:
  • Checking of Anti-Tamper Devices.
  • Scanning of unique 2D codes.
  • Performing 2D barcode checks against the National Medicines Verification System.
  • Authentication and decommissioning of all relevant prescription medicines during the dispensing process, prior to hand-over to patients.
  • Unexpected results e.g. product recalls, identification of falsified medicines.

Web Browsers – Single & Bulk Registration

A current web browser should be used when registering (on-boarding). The following browsers are supported:

  • Microsoft Edge (Internet Explorer 12)
  • Internet Explorer 10 and 11
  • Safari (latest version, Mac only)
  • Chrome (latest version)
  • Firefox (latest version)

*Important – The SecurMed Portal may need to be added as a trusted site within your security network.  

Further Information

Introduction to FMD